Call for Submissions

ARNOVA's 53rd Annual Conference
November 20 - 23, 2024

General Information
Guidelines
Begin a Submission
FAQs

ARNOVA Conference Committee invites you to submit proposals for the 53^rd ARNOVA Annual Conference, November 20-23, 2024, in Washington, DC. Before beginning your submission, please review the instructions and guidelines in the tabs for the Annual Conference.

We are planning for an in-person conference. Non-ARNOVA members can submit proposals. However, all presenters must be ARNOVA members and register for the conference. Non-members accepted to present at the conference will need to join ARNOVA and register for the conference. All submissions will be blind peer reviewed by the Conference Committee.

Deadlines:

Submissions must be submitted online by the following dates. There can be no exceptions.

Thursday, May 16, 2024 - For Nonmembers

Thursday, May 23, 2024 – For Members

Deadlines will be enforced. The submission page will close at 11:59 pm Eastern Standard Time on the designated dates; therefore, late submissions cannot be accepted. Incomplete submissions will be automatically rejected.

Presentation Formats:

The following submissions are available:

INDIVIDUAL SUBMISSIONS:

Paper - This is a proposal to present a scholarly paper that will be grouped with 2-3 other individual submissions with similar/related topics at the discretion of the reviews and conference co-chairs.
Emergent Research - Emergent Research Presentations provide an opportunity for conference attendees to share research that is in a formative stage of development for the purpose of getting input from colleagues.
Poster (one-on-one sessions) - are graphical presentations displayed during the conference. Poster presenters are expected to be with their poster at the designated presentation time.

GROUP SUBMISSIONS:

Panel - Panels are composed of 3-4 individual submissions that are pre-arranged to address a common theme. Panels should include a chair or discussant. Preference will be given to panels where individual contributors represent more than one institution.
Colloquium - A colloquium doesn’t include papers but instead is an interactive session that explores a single topic addressed by 3-4 speakers.
Professional Development Workshop - This track offers active learning opportunities in which members actively engage to develop their professional skills.

Submission Requirements

There are several different kinds of proposal submissions: Individual Submission, Panel, Colloquium, and Professional Development

Each session type has a specific set of requirements that need to be met to qualify for review by the Conference Committee. Please review each specific set of requirements by selecting a specific session type on the Begin a Submission tab.

Make Your Submission Stand Out

Each year, ARNOVA receives over 500 submissions that the Conference Committee reviews as they build the conference program. Beyond meeting the basic submission requirements, the Conference Committee encourages submitters to utilize any or all of the suggestions below to enhance their submission materials.

Review each detailed session type description to determine the best format for your content.
Consider diversity in all aspects of your submission when selecting presenters, including diversity in race, ethnicity, gender, geography, presenter age, etc., wherever possible and appropriate.
Identify any relevant ethical issues related to the submission's topic(s).

The Conference Committee welcomes and encourages submissions from students, trainees, and junior investigators, but strongly recommends that these submissions be reviewed by a senior faculty member or other senior mentor prior to completion.

If you have any questions about these submission requirements or would like assistance with your submission, please email conference@arnova.org.

In order to submit a proposal, all submitters MUST follow the guidelines outlined below.

Guidelines For Proposal Submission

Click here for the most recent version guidelines for proposal submission. These are the guidelines for all proposal submissions.

Ethics

Authors are expected to conform to accepted ethical standards of not submitting original research findings in multiple conferences or journals. Information that has already been presented or accepted for publication should not be submitted. Authors uncertain about their compliance with this rule should contact conference@arnova.org. All authors are expected to conform to ARNOVA Code of Ethics. To read ARNOVA Code of Ethics please click here.

Submission Policy

Participants are limited to two presentations at the conference but there is no limit to the number of papers in which a participant can be a non-presenting co-author. Serving as a chair or discussant does not count toward the two-presentation guideline. While we strive to accommodate all participants, we cannot assure non-presenting co-authors will not have scheduling conflicts.

Scheduling and Preliminary Program

The conference begins at 8:00 AM, Thursday, November 21, and concludes at 12:00 PM, Saturday, November 23. All presenters should plan to attend the entire conference as requests for specific days or times for participation are generally not accepted due to the complexities of scheduling 600+ participants. In submitting, authors assert availability to present on any day of the Annual Conference. Individuals who are accepted for multiple presentations may be required to find substitutes for themselves due to scheduling conflicts if no other option is available on the program.

In the case of religious observances or unusual family circumstances a scheduling request will need to be submitted during the submission process. All efforts will be made to accommodate these requests, but we cannot promise to be able to adjust presentation schedules to meet individuals’ needs. If you have a scheduling conflict that is unavoidable, please email conference@arnova.org by August 16, 2024, with the conflict and the Conference Committee will take it into consideration.

Upon acceptance of the presentation, information will be sent to the Presenting Authors/Chairs/Discussants and Organizers to indicate acceptance, provide registration materials, and provide any additional information on the presentation. It is the responsibility of each presenter, chair and discussant to get themselves registered and join ARNOVA if not a member.

The preliminary program, containing the conference schedule, will be available on ARNOVA’s website, www.arnova.org, in August; registration opens in July.

Travel Reimbursement and Honoraria

ARNOVA does not pay for travel, hotel, or honoraria expenses for Annual Conference presenters.

Review Decisions

Individual Submissions and panel proposals will be considered by double-blind review. The reviewers will receive those proposals with all identifying author information removed. Please do not include any identifying information in the narrative description.

Colloquium, and Professional Development Workshop are single-blind review. Those proposals include identifying information for all participants.

Proposals will be carefully reviewed and evaluated by the Track Chairs and based on the following criteria if applicable:

Relevance of proposed topic;
Clarity of description of topics and/or research approach;
Author’s awareness of the state of knowledge in the field,
Appropriate data sources, use of methodology, and analysis;
Contributions of findings to advancing the field;
Interest to our members and relevance to ARNOVA’s audience;
Diversity of perspectives;
Readability.

All review decisions of the Conference Committee are final. All acceptance and rejection letters will be sent via email in July 2024. Be sure to provide an e-mail address that you check regularly and will use throughout the process. All correspondence about your submission and the conference will be through e-mail.

Registration Fees

If your proposal is accepted and you agree to participate, you must register for the conference by August 16 to guarantee a place on the program. (For multiple-author paper submissions, those presenting are required to register.)

All presenters (member or non-member) are required to register for the conference and pay registration fees. ARNOVA members, whether presenting or not, are required to pay full registration fees. Submitters should inform co-presenters of these policies.

Audiovisual Equipment Policies

Basic audiovisual equipment is available on site for all in person sessions. The equipment available includes an LCD Projector, laptop, microphones, and standard sound equipment. Internet connections are not considered standard AV equipment, though basic wireless connections will be available in the meeting rooms. If you require equipment other than the items listed above, you must contact conference@arnova.org and request the additional equipment. Additional equipment could require presenters to cover the cost.

All Submissions Require:

The title of the submission
The submitter’s contact information
Narrative as outline below
Keywords
Names, organizations, contact information, email addresses, and disclosures for all authors

Narrative:

"Narrative" is the term used by the Conference Committee for the 500 word each Submitter must include with his or her submission. A Narrative is required for all submission types. It is your chance as a submitter to explain your ideas in detail to the Conference Committee. The Narrative of the proposal is not published. For detailed information on the Narrative for each presentation type please check the detailed guidelines here.

All information must be submitted online. Applicants are encouraged to compose their proposals using their own word-processing software, where they can more conveniently check spelling and grammar. The completed abstract can be copied and pasted into the online forms.

Deadlines:

Submissions must be submitted online by the following dates. There can be no exceptions.

Thursday, May 16, 2024 - For Nonmembers

Thursday, May 23, 2024 – For Members

Presentation Formats:

INDIVIDUAL SUBMISSIONS:

Paper - This is a proposal to present a scholarly paper that will be grouped with 2-3 other individual submissions with similar/related topics at the discretion of the reviews and conference co-chairs.
Emergent Research - Emergent Research Presentations provide an opportunity for conference attendees to share research that is in a formative stage of development for the purpose of getting input from colleagues.
Poster (one-on-one sessions) - are graphical presentations displayed during the conference. Poster presenters are expected to be with their poster at the designated presentation time.

GROUP SUBMISSIONS:

Panel - Panels are composed of 3-4 individual submissions that are pre-arranged to address a common theme. Panels should include a chair or discussant. Preference will be given to panels where individual contributors represent more than one institution.
Colloquium - A colloquium doesn’t include papers but instead is an interactive session that explores a single topic addressed by 3-4 speakers.
Professional Development Workshop - This track offers active learning opportunities in which members actively engage to develop their professional skills.

All Submissions Require:

The title of the submission
The submitter’s contact information
Narrative as outline below
Keywords
Names, organizations, contact information, email addresses, and disclosures for all authors

Narrative:

Step 1: Select your submission type:

Colloquium

Individual Submission

Panel

Professional Development Workshop

Step 2: Enter your submission details. The system provides prompts for all required information for each submission.

Once you click on the submission type you will be directed to the submission page to begin your work.

The person completing the submission will be:

the submitter/primary author in a paper, poster, or conference theme submission
the submitter/first presenter in a colloquium submission or professional development workshop
the submitter in a panel or lightning research roundtable submission

NOTE: If you are submitting into different submission types (i.e. you submit a paper and a panel) you must return to this page to complete a new submission.

Step 3: Once you have provided all the required information, click the "Submit" button at the bottom of the form to submit your proposal. A message will appear on your screen confirming your submission with a submission ID number. You also will receive an e-mail confirmation. This is your proof that ARNOVA has received your submission, so keep it as a record. Check your junk mail folder if you do not receive an e-mail confirmation. If your confirmation e-mail was sent to your junk mail folder, please mark it as not junk so you will receive future notifications regarding your proposal.

Click on the appropriate presentation format below to begin your submission. Be sure to read the Instructions and ARNOVA Guidelines before you begin.

You do not need to be a member of ARNOVA to submit a proposal, but you must be an ARNOVA member to present and attend the conference. All accepted presenters are expected to join ARNOVA and pay the conference registration fee. Check the ARNOVA website (www.arnova.org) for current membership rates.

ARNOVA Annual Conference Call for Proposals Frequently Asked Questions

When and where is the 2024 ARNOVA Conference?

The 2024 ARNOVA Conference is scheduled to take place on Nov. 21-23 in The Westin Washington, DC Downtown Hotel - 999 Ninth Street NW, Washington DC, DC 20001 and will be fully in-person.

When is the latest date to complete an online submission?

The site will be shut down at 11:59 pm EST on Wednesday, May 17^th, 2023 for nonmembers and Wednesday, May 24^th, 2023 for members for Individual Submissions, Colloquiums, Panels, Professional Development Workshops and Posters submissions.

Can I use my ARNOVA membership credentials to log in?

No, you don’t need to create an account to complete your submission. Once you complete your proposal you will receive an email with the submission title and a link to set up your account in case you need to edit/update your proposal.

What do I need to include in my submission?

The items that need to be included in your submission vary based on the type of presentation you would like to present. There is a description of the requirements for each type of submission in the Call for Proposals. To find this, go to "Begin a Submission" and click on the type of proposal you're submitting or review submissions guidelines here.

How do I know if my submission or application was received?

The last step for all of the submissions is to confirm that all of the information is entered correctly and check the box indicating your agreement with the ARNOVA Guidelines. Once the submission is complete, the proposal submitter will receive a confirmation email. If you do not receive confirmation, please check your Spam/Junk filters or contact ARNOVA at conference@arnova.org or call us at 317-684-2121.

Can I save or modify my submission?

Yes, you can modify or update your submission at any time until the deadline. Your confirmation email will include login information for you to return to your submission and make changes. Please be sure to save this email somewhere so you have it for future reference.

How many characters are allowed in the Narrative?

The Narrative is limited to approximately 500 words, not including spaces and headings. The title of the proposal and names of the authors are not included in this character count. Text that is incorporated into a chart or graph is calculated in this character count.

Am I required to submit my demographic information?

Submitters are not required to submit their demographic information in order to be considered for the ARNOVA Annual Conference program. However, as ARNOVA continues to focus on strengthening the diversity of the field, we encourage you to share as much as you are comfortable sharing with us.

Do I have a set amount of time to complete my submission?

No, you have an unlimited amount of time to complete your submission. If your screen is idle for too long, it will prompt you to make sure you are still working.

Can I submit more than one proposal?

Submission Policy: Participants are limited to two presentations at the conference but there is no limit to the number of papers in which a participant can be a non-presenting co-author. Serving as a chair or discussant does not count toward the two-presentation guideline. While we strive to accommodate all participants, we cannot assure non-presenting co-authors will not have scheduling conflicts.
No individual should plan on presenting more than twice at this conference (regardless of the type of presentation), to allow the opportunity for good quality presentations by a diverse group of members. The conference co-chairs can work with submitters, if desired, to determine which two proposals will be presented if more than two were accepted. A member can still serve as a chair or discussant in other sessions.

When will I hear whether my submission was accepted?

Acceptance and rejection emails are sent in July.

Can I make scheduling requests?

All efforts will be made to accommodate these requests, but we cannot promise to be able to adjust presentation schedules to meet individuals’ needs. If you have a scheduling conflict that is unavoidable, please email conference@arnova.org or complete the Special Request Form here by August 16, 2023, with the conflict and the Conference Committee will take it into consideration.

Will ARNOVA pay for the hotel or travel expenses of my speakers?

No. Honorarium will not be offered for any speakers.

I have a non-member presenter who has will be presenting in one session only. Does s/he really have to pay a registration fee & become a member?

You must be an ARNOVA member to present and attend the conference. All accepted presenters are expected to join ARNOVA and pay the conference registration fee. Check the ARNOVA website (www.arnova.org) for current membership rates.

I am a non-member presenter. If my proposal is accepted, do I have to pay registration fees?

Yes, all accepted presenters MUST register for the Annual Conference and become ARNOVA Members.

Do I have to be a member of ARNOVA to submit?

No, anyone can submit a program proposal for ARNOVA Annual Conference. You must become a member and pay the registration fee if you plan to present at the conference

Who can I call with other questions?

For technical support with the online submission site, call customer service at The Conference Exchange at 401.334.0220 or click on the dialogue sing next to the submissions ID number on the right top side of your submission.

For questions about the content of your submission or the review process, please email conference@arnova.org or call us at 317-684-2120.

Can I reuse materials in a submission that I've already presented somewhere else?

Authors are expected to conform to accepted ethical standards of not submitting original research findings in multiple conferences or journals. Information that has already been presented or accepted for publication should not be submitted. Authors uncertain about their compliance with this rule should contact conference@arnova.org. If you make changes or updates to a previous presentation, that is acceptable to submit for presentation.

Click here for General Conference questions.

Call for Submissions

ARNOVA's 53rd Annual Conference November 20 - 23, 2024

Deadlines:

Thursday, May 16, 2024 - For Nonmembers

Thursday, May 23, 2024 – For Members

Presentation Formats:

Submission Requirements

Guidelines For Proposal Submission

Ethics

Submission Policy

Scheduling and Preliminary Program

Travel Reimbursement and Honoraria

Review Decisions

Registration Fees

Audiovisual Equipment Policies

All Submissions Require:

Narrative:

Deadlines:

Thursday, May 16, 2024 - For Nonmembers

Thursday, May 23, 2024 – For Members

Presentation Formats:

All Submissions Require:

Narrative:

When and where is the 2024 ARNOVA Conference?

When is the latest date to complete an online submission?

Can I use my ARNOVA membership credentials to log in?

What do I need to include in my submission?

How do I know if my submission or application was received?

Can I save or modify my submission?

How many characters are allowed in the Narrative?

Am I required to submit my demographic information?

Do I have a set amount of time to complete my submission?

Can I submit more than one proposal?

When will I hear whether my submission was accepted?

Can I make scheduling requests?

Will ARNOVA pay for the hotel or travel expenses of my speakers?

I have a non-member presenter who has will be presenting in one session only. Does s/he really have to pay a registration fee & become a member?

I am a non-member presenter. If my proposal is accepted, do I have to pay registration fees?

Do I have to be a member of ARNOVA to submit?

Who can I call with other questions?

Can I reuse materials in a submission that I've already presented somewhere else?

ARNOVA's 53rd Annual Conference
November 20 - 23, 2024